Your Wells Produce Data. Your Systems Should Keep Up.
Custom CRM and operations software for independent operators and mid-market E&P — production allocation, AFE tracking, joint interest billing, field tickets, and Railroad Commission filings in one platform you own.
Sound
Familiar?
Common problems we solve for oil & gas businesses.
Your production data lives in 6 spreadsheets and 3 inboxes
→Unified production dashboards that ingest field data, SCADA feeds, and manual pumper entry into one view — with allocation calculated once and used everywhere, rather than recalculated per report. Month-end stops being the first time anyone sees the whole picture.
You don't know you've blown an AFE until the invoice arrives
→AFE tracking from proposal through close-out, with actuals accruing against budget as field tickets and vendor invoices land. Threshold alerts fire on commitment, not on payment — which is the only point where you can still do something about it.
Your P-5 renewal and production reporting are tracked on a wall calendar
→A Railroad Commission compliance calendar driven by your own operating data: P-5 organization report renewal, production reporting, and the filings tied to each active lease, with owners and lead times. The deadlines exist in the system rather than in the memory of whoever handled them last year.
Joint interest billing is assembled by hand every month
→Working interest, net revenue interest, and division order decks held against the well, so JIB packages generate from the same records that hold the costs. Partner statements go out from the system instead of from a workbook one person maintains.
Your field tickets disappear between the wellsite and accounting
→Mobile field ticket capture with photo documentation, automatic matching to purchase orders and rate agreements, and approval workflows that close the loop before payment rather than after.
Lease obligations surface as a problem instead of as a calendar item
→Mineral and working interests, division orders, and lease obligations tracked against the tract they belong to, with obligation dates that surface before they lapse.
What We Build
Custom software designed specifically for oil & gas operations.
Production Command Center
Well-by-well production from SCADA, field data capture, and manual entry in one view. Allocation calculated once, decline curve overlays, and exception alerts on wells that have gone quiet.
AFE & Capital Tracking
Create, approve, and monitor Authorization for Expenditure from proposal through close-out. Actuals accrue on commitment, with configurable thresholds and automatic partner notification.
Joint Interest Billing
Working interest, net revenue interest, and division order decks held against the well. JIB packages and partner statements generate from the same records that carry the cost.
RRC & TCEQ Compliance Calendar
P-5 organization report renewal, production reporting, and lease-tied filings on a calendar driven by your operating data — with owners, lead times, and an audit trail of what was filed when.
Field Operations Mobile
iOS and Android capture for pumpers and field personnel — gauge readings, run tickets, and inspections — with offline capability for locations that have no signal, which is most of them.
Vendor & Contractor Portal
Contractor onboarding, rate agreements, insurance and certification expiry, field ticket submission, and invoice matching in one portal instead of five inboxes.
Lease & Land Management
Mineral interests, working interests, division orders, and lease obligations with GIS context, connected through to revenue distribution.
Built for Texas operations
Houston
Corporate, land, and accounting functions for operators whose production sits elsewhere in the state — the head office that needs one view of every field.
Midland
Permian operators running dense well counts where allocation accuracy and daily production exceptions matter more than monthly summaries.
Odessa
Operations and service coordination across a wide geography, where field ticket capture and vendor matching carry the most leakage risk.
Graham
North Texas and legacy field operations — older well stock, long-standing partner structures, and JIB decks that have accumulated decades of history.
San Antonio
Eagle Ford operators coordinating between corporate reporting and field activity across South Texas counties.
Dallas
Investment, land, and non-operated interest management — where the reporting need is partner-facing rather than field-facing.
Oil & Gas software, answered directly
Is this a CRM?
Yes. Aeopic builds custom CRM software for oil & gas businesses — contacts, pipeline, scheduling, activity history, and reporting are all part of it. The difference is what sits at the centre of the record: your well, not a generic "deal". Production dashboards, AFE tracking, and Joint interest billing run inside the same system rather than in three separate tools that don't talk to each other.
What does an AI operating system actually do?
An AI-integrated operating system is a custom CRM with your operations built into it and an AI layer that can read all of it. For oil & gas work, that means the system reconciles field tickets against AFEs, flags a Railroad Commission filing before it comes due, and drafts the joint interest billing package. The AI is not a chatbot bolted onto the side — it has access to the same wells, documents, and history your team does, and every action it takes is reviewable.
How is this different from a generic accounting package with an operations bolt-on?
Off-the-shelf software asks you to describe oil & gas work in its vocabulary, so you end up with custom fields standing in for wells and a spreadsheet holding whatever wouldn't fit — which is how you get production data in six spreadsheets and no full picture until month-end. A custom platform uses your vocabulary from the start. You also stop paying per seat, and adding a capability is a change to software you own rather than another subscription.
Do I own the code?
Yes. You own the source code, the database, and the deployment. There is no per-seat license, no vendor who can raise your rate, and no feature that can be sunset out from under you. If you stop working with Aeopic, your wells and the system that manages them keep running, and any competent developer can maintain the codebase.
Built in Texas. Built for Operators.
Your operation has its own allocation rules, its own partner structures, and its own field realities. Let's build the platform that fits — not the one that forces you to fit it.
No obligation · Response within 24 hours · Full code ownership