Software Built for Contractors & Remodeling Companies
A custom CRM for contractors and remodelers — lead tracking from first call to final walkthrough, change orders, client portals, and a portfolio that actually converts.
Sound
Familiar?
Common problems we solve for contractors & remodeling businesses.
Your best work is stuck in your camera roll
→A portfolio website with before/after galleries, project descriptions, and a quote request form that captures leads 24/7.
Leads call, you're on a job site, they go to a competitor
→Online quote request forms and automated follow-up emails that keep leads warm until you can call back.
You're tracking jobs on paper or in your head
→A CRM that tracks every lead from first inquiry to final walkthrough — with notes, photos, and payment status.
Customers don't know the project status unless they call you
→A client portal where customers can see project progress, approve change orders, and view invoices.
Change orders get agreed on site and argued about at invoicing
→Change orders raised from the job with scope, price, and photo context, sent for the client's approval, and reflected in the contract value the same day. Approved in writing, before the work.
You re-measure the same materials by hand for every bid
→Takeoff automation proposes quantities from the plan or the site measurements, with each number traceable to where it came from — so bidding capacity is not capped by measuring time.
What We Build
Custom software designed specifically for contractors & remodeling operations.
Portfolio Website
Beautiful before/after galleries that showcase your best work and attract new clients.
Quote Request Forms
Online forms that capture lead details, project scope, and budget — 24/7.
Project CRM
Track every lead and project from inquiry to completion with notes and photos.
Client Portal
Customers can view project progress, approve changes, and pay invoices online.
Progress Updates
Keep clients informed with milestone updates and photo documentation.
Automated Follow-ups
Nurture leads with automated emails while you're busy on job sites.
Change Order Workflow
Raised from the job, priced, sent for client approval with photo context, and reflected in the contract value on approval. The conversation happens before the invoice, not after it.
What contractors & remodeling actually measures
Field conditions more often than drawings — existing dimensions measured on site, demolition scope, and the material quantities that follow from what is actually there rather than from what a plan says should be.
By hand
The measurements are taken on a phone, in a notebook, or from memory, then turned into a quote at the kitchen table that evening. Nothing links the quote back to what was measured, so when the scope is disputed there is no record — and re-measuring means going back to the property.
With AI takeoff
Site measurements captured against the property with photos, so the quantity and the condition it came from stay together. Material quantities follow from the measurements, and when scope changes the change order carries the measurement that justifies it.
Contractors & Remodeling software, answered directly
Is this a CRM?
Yes. Aeopic builds custom CRM software for contractors & remodeling businesses — contacts, pipeline, scheduling, activity history, and reporting are all part of it. The difference is what sits at the centre of the record: your project, not a generic "deal". Portfolio site with project galleries, Lead tracking CRM, and Quote request forms run inside the same system rather than in three separate tools that don't talk to each other.
What does an AI operating system actually do?
An AI-integrated operating system is a custom CRM with your operations built into it and an AI layer that can read all of it. For contractors & remodeling work, that means the system pulls quantities off the plan set so an estimate starts from measured numbers, and drafts the change order from the field note that triggered it. The AI is not a chatbot bolted onto the side — it has access to the same projects, documents, and history your team does, and every action it takes is reviewable.
How is this different from an off-the-shelf construction CRM?
Off-the-shelf software asks you to describe contractors & remodeling work in its vocabulary, so you end up with custom fields standing in for projects and a spreadsheet holding whatever wouldn't fit — which is how you get bids that never got submitted because there was no capacity to measure them. A custom platform uses your vocabulary from the start. You also stop paying per seat, and adding a capability is a change to software you own rather than another subscription.
Do I own the code?
Yes. You own the source code, the database, and the deployment. There is no per-seat license, no vendor who can raise your rate, and no feature that can be sunset out from under you. If you stop working with Aeopic, your projects and the system that manages them keep running, and any competent developer can maintain the codebase.
Ready to Showcase Your Work?
Let's build a portfolio that attracts clients and a system that keeps projects on track.
No obligation · Response within 24 hours · Full code ownership