Stop Losing Revenue at the Well Site
Custom CRM and field operations software for oilfield service companies — digital field tickets, crew and equipment dispatch, job costing against AFE, certification tracking, and operator portals. One system, and you own it.
Sound
Familiar?
Common problems we solve for oilfield services businesses.
Paper tickets bleed revenue — 2-5% of gross is never billed
→Digital field ticketing with photo capture, e-signature, and offline sync — so every job gets invoiced, even at zero-coverage locations.
Dispatching by text message doesn't scale past 10 crews
→Visual dispatch boards showing every crew, unit, and job in real time. Assign by availability, location, and certification match.
You don't know which jobs actually make money
→Real-time job costing dashboards that show margin per well, per operation, per customer — not a guess 6 weeks after the work is done.
One expired cert shuts down an entire crew at the gate
→Certification tracking with automated 30/60/90-day expiration alerts for H2S, SafeLand, well control, TWIC, and client-specific requirements — checked against the crew assigned to tomorrow's job, not against a spreadsheet somebody opens monthly.
Your ticket says one rate. The operator's AFE says another. Nobody finds out until the dispute.
→Rate agreements held per operator and per service, so a ticket is priced against the agreement in force on the day it was worked. When a ticket is coded to an operator's AFE, both sides are reading the same number.
Crews, units, and consumables are scheduled in three different places
→Crew, unit, and consumable availability on one board. A job is dispatched only when all three exist — which is what stops a crew arriving at a location without the equipment the job needs.
What We Build
Custom software designed specifically for oilfield services operations.
Digital Field Tickets
Mobile-first ticketing with offline mode, photo/video capture, company-man e-signature, and automatic sync to billing. Works at zero-coverage well sites.
Crew Dispatch Board
Drag-and-drop scheduling across rigs and basins. See crew availability, equipment status, and travel time in a single view.
Job Costing Engine
Real-time cost tracking per well, per AFE, per operation. Automatically rolls up labor, equipment, consumables, and mileage against contracted rates.
Customer Portal
Give your operators a branded login to view service history, approve tickets, download invoices, and track open work orders.
Certification Dashboard
Track H2S, SafeLand, well control, TWIC, and custom client requirements. Auto-alerts before expiration. Gate-ready compliance reports.
Equipment Tracking
GPS-enabled asset tracking for wireline units, coiled tubing reels, and rental equipment. Utilization rates, maintenance schedules, and yard inventory.
Rate Agreements & AFE Coding
Per-operator, per-service rate agreements with effective dates, so every ticket prices against the agreement in force that day. Tickets code to the operator's AFE, so both sides reconcile against the same number.
Built for Texas operations
Midland
Permian service companies running high job volume across dense well counts, where ticket throughput and same-day billing decide the cash cycle.
Odessa
Yard, crew, and equipment coordination across long drive times — where a unit dispatched without its consumables costs a full day.
Houston
Corporate billing, rate agreement administration, and operator relationships for companies whose crews work elsewhere in the state.
Graham
North Texas service work against legacy well stock — older operators, established rate structures, and long-standing ticket practices.
San Antonio
Eagle Ford service coordination across South Texas counties, with crews and units moving between operators week to week.
Dallas
Back-office, credit, and multi-basin reporting for service companies operating across more than one region.
Oilfield Services software, answered directly
Is this a CRM?
Yes. Aeopic builds custom CRM software for oilfield services businesses — contacts, pipeline, scheduling, activity history, and reporting are all part of it. The difference is what sits at the centre of the record: your field ticket, not a generic "deal". Digital field tickets, Crew and equipment dispatch, and Job costing run inside the same system rather than in three separate tools that don't talk to each other.
What does an AI operating system actually do?
An AI-integrated operating system is a custom CRM with your operations built into it and an AI layer that can read all of it. For oilfield services work, that means the system reads the signed ticket, matches it to the job and the crew, and pushes it to invoicing the same day. The AI is not a chatbot bolted onto the side — it has access to the same field tickets, documents, and history your team does, and every action it takes is reviewable.
How is this different from a generic dispatch tool?
Off-the-shelf software asks you to describe oilfield services work in its vocabulary, so you end up with custom fields standing in for field tickets and a spreadsheet holding whatever wouldn't fit — which is how you get 2-5% of revenue never billed because the paper ticket was lost. A custom platform uses your vocabulary from the start. You also stop paying per seat, and adding a capability is a change to software you own rather than another subscription.
Do I own the code?
Yes. You own the source code, the database, and the deployment. There is no per-seat license, no vendor who can raise your rate, and no feature that can be sunset out from under you. If you stop working with Aeopic, your field tickets and the system that manages them keep running, and any competent developer can maintain the codebase.
Your Crews Deserve Better Than Clipboards
Let's map your field-to-invoice workflow and build the platform around it — priced against your rate agreements, coded to your operators' AFEs, and owned by you.
No obligation · Response within 24 hours · Full code ownership