Project Control That Starts at Takeoff
Custom CRM and project control software for commercial general contractors — AI takeoff, submittals and RFIs, change orders, and field-to-office reporting in one platform you own.
Sound
Familiar?
Common problems we solve for construction businesses.
You are not losing bids. You are losing the bids you never got to price.
→AI takeoff proposes quantities off the plan set with every measurement traceable back to the sheet it came from, so an estimator reviews numbers instead of producing them. Bid capacity stops being a function of how many hours the estimating team has.
Subcontractor coordination lives in email threads nobody else can see
→Scope, buyout status, insurance expiry, and commitments per trade partner in one record — so when the PM is out, the answer is in the system rather than in an inbox.
Submittals and RFIs age quietly until they become a schedule problem
→A submittal and RFI log with ball-in-court tracking, review windows, and automatic escalation before an item goes past due. The AI layer flags what is about to slip, not what already did.
Change orders get agreed in the field and reconstructed in the office weeks later
→A change order raised from the daily report or the RFI that caused it, carrying its own cost and schedule impact, routed for approval, and reflected in the contract value the same day.
Field-to-office reporting arrives a day late and a version behind
→Daily reports submitted from the field before the shift ends — manpower by trade, quantities installed, weather, photos — rolling up automatically to progress against work packages.
Document control is a shared drive with four folders named FINAL
→Versioned drawings, specs, and submittals with a current-set rule, so the field is never building off a superseded sheet and the closeout package assembles itself.
What We Build
Custom software designed specifically for construction operations.
AI Takeoff Automation
Quantities proposed from the drawing set, each one linked back to its sheet region so an estimator can check any number in a click. Hands off to the estimating software you already use — it augments pricing, it does not replace it.
Submittal & RFI Tracking
Ball-in-court by design. Review windows, reviewer assignment, revision history, and escalation before an item goes past due — with the schedule activity it affects attached.
Change Order Workflow
Raised from the field note, RFI, or directive that caused it. Cost and schedule impact, approval routing, and a running contract value that reflects reality rather than the original award.
Subcontractor Coordination
Trade partner records with scope, buyout status, insurance and certification expiry, commitments, and the drawings they are building to. Nothing that matters lives only in an inbox.
Daily Field Reports
Mobile-first logs capturing manpower by trade, quantities installed, equipment, weather, and photo documentation — rolled up to progress against work packages the same shift.
Document Control
Versioned drawings and specs with a current-set rule, controlled distribution, and a closeout package that assembles from what was already logged instead of being rebuilt at the end.
What construction actually measures
Assemblies across every trade in the set — wall types by linear foot, openings by type and count, slab and deck areas, finishes by room — plus the scope splits that decide which subcontractor bids what.
By hand
A commercial set runs to hundreds of sheets and the governing details are scattered through them. An estimator spends the first hours finding what matters, then measures under a deadline that arrived with an addendum attached. Scope that falls between two trades gets measured twice or not at all.
With AI takeoff
Sheets are indexed on upload and scope-bearing ones surfaced first. Repetitive assemblies are proposed with each quantity linked to its sheet region, and an addendum is diffed against what was already measured so only affected scope is re-reviewed. Scope splits are explicit, so the gap between two subcontractors' bids is visible before award rather than after.
Construction software, answered directly
Is this a CRM?
Yes. Aeopic builds custom CRM software for construction businesses — contacts, pipeline, scheduling, activity history, and reporting are all part of it. The difference is what sits at the centre of the record: your work package, not a generic "deal". AI takeoff automation, Bid and estimate pipeline, and Submittal and RFI tracking run inside the same system rather than in three separate tools that don't talk to each other.
What does an AI operating system actually do?
An AI-integrated operating system is a custom CRM with your operations built into it and an AI layer that can read all of it. For construction work, that means the system pulls quantities off the plan set so an estimate starts from measured numbers, flags the submittal about to go past its review window, and drafts the change order from the field note that triggered it. The AI is not a chatbot bolted onto the side — it has access to the same work packages, documents, and history your team does, and every action it takes is reviewable.
How is this different from an off-the-shelf construction management suite?
Off-the-shelf software asks you to describe construction work in its vocabulary, so you end up with custom fields standing in for work packages and a spreadsheet holding whatever wouldn't fit — which is how you get bids you never submitted because there was no capacity to take them off. A custom platform uses your vocabulary from the start. You also stop paying per seat, and adding a capability is a change to software you own rather than another subscription.
Do I own the code?
Yes. You own the source code, the database, and the deployment. There is no per-seat license, no vendor who can raise your rate, and no feature that can be sunset out from under you. If you stop working with Aeopic, your work packages and the system that manages them keep running, and any competent developer can maintain the codebase.
Bid More Work Without Hiring Another Estimator
Let's scope a project control platform that starts at takeoff and carries the same numbers through to closeout. Texas-based, and we build for how commercial GCs actually work.
No obligation · Response within 24 hours · Full code ownership